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Rephrase board refreshment in terms of rerunning

Merged Richard Eisenberg requested to merge rerunning into main
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@@ -219,11 +219,11 @@ There are several goals of the design of this process:
* Avoidance of too-frequent calls for applications
* Accommodation for a scenario when more or fewer excellent candidates apply
than the number of leaving Board members
* A desire to keep the size of the Board at 8 or above and at no more than 14
* A desire to keep the size of the Board at no more than 14 members
While the sections below spell out the rules, we give a brief overview here.
When the Board is about to drop below 8 members, we put out a call for
applications. These applications are then considered (in private) by remaining
Every year, we put out a call for
applications. These applications are then considered (in private) by existing
Board members, who will then vote on candidates using the procedure described
below. The successful candidates will subsequently be admitted to the Board.
@@ -243,16 +243,19 @@ after the member has been away from the Board for six months.
## 7.3. Triggering an Application Process
We call a member who has served beyond their term (normally, three
years) an "expiring" member.
We call a member who will be leaving the Board at the end of an application
process a *departing* member. This includes both members whose terms are ending
and those who are choosing to resign at the end of the application process.
We call a member who is applying to retain their seat on the board a *rerunning* member.
An application process is triggered on February 1 every year. There
is one exception to this rule: if the number of unexpiring members
is one exception to this rule: if the number of non-departing members
is already 14, then we have no more room and will not run an application
process.
The result of the application process is an appointment of zero or more
directors, such that the total number of unexpiring members stays below or
directors, such that the total number of members stays below or
equal to 14.
When an application process is triggered, the Secretary orchestrates the
@@ -276,19 +279,18 @@ the applicant wishes to join the Board and how they feel they could contribute
best. It should also address how the applicant meets the criteria below.
After March 1 but before March 10, the Secretary calls a meeting of
unexpiring Board members to discuss the applications. This meeting must happen
non-rerunning Board members to discuss the applications. This meeting must happen
by March 20; no minutes are taken.
When the Secretary's
term is expiring, the Vice Secretary fills in for the Secretary to run this
process. If both are expiring, the Chair nominates an unexpiring member
When the Secretary is rerunning, the Vice Secretary fills in for the Secretary to run this
process. If both are rerunning, the Chair nominates an non-rerunning member
to run this process.
## 7.5. Voting
[Shulze method]: https://en.wikipedia.org/wiki/Schulze_method
Unexpiring members of the Board vote on new membership via a ranked voting
Non-rerunning members of the Board vote on new membership via a ranked voting
system, with winners decided using the [Shulze
method]. This method takes as input a ranked list (ties allowed) of choices from each
voting member and produces a
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